Poster Guidelines

Why a Poster Session?

Poster sessions are an effective forum for the exchange of information and a means to communicate ideas, research and programs.

What Goes into a Poster Session?

Poster sessions may present a report of a research study; an analysis of a practical problem-solving effort; or a description of an innovative program.

Poster session presenters place illustrative materials such as graphs, diagrams, pictures, data and narrative text on display boards, and then discuss their presentations with other attendees at Research Day.

The display should include a statement of the problem, objectives of the research or project, the methodology used to solve the problem or implement the program, the major findings or outcomes and their significance, and conclusions. There should be a logical sequence to the display: introduction, development, and conclusion.

A heading should be prepared for the poster session using lettering at least 1 and 1/2 inches high. It should include the title of the poster session and all authors’ names and institutional affiliations (if any). Individual panels should be numbered in the sequence in which they are intended to be read. Lettering should be simple, bold, and easily legible.

Visuals will enhance the effectiveness of poster presentations. Think in terms of graphic impact. Simplicity and legibility are more important than artistic embellishment, however. Charts, drawings, photographs and other illustrations are encouraged.

Recap – a Successful Poster Presentation:

  • Uses photographs to enhance text.
  • Uses directional arrows to aid the reader in following the sequence.
  • Uses photographs, charts and colour to highlight the visual aspects.
  • Uses colourful charts to describe research results.

Guidelines for Poster Presentations

During the time allotted for poster presentation sessions, presenters must remain at their display board to answer questions and discuss informally the contents of the display.

The room will be available an hour in advance of the sessions to allow presenters to mount their displays and organize their handouts (if any). The displays must be taken down prior to or after the reception has concluded; no material may be left in the room overnight.

What will be Provided?

We will provide each presenter with a dark blue cloth-covered, velcro-friendly display board measuring 6 feet wide by 3 feet high. No poster presentation should exceed these dimensions. The display boards are on stands, at eye level. Also on hand will be a supply of adhesive-backed velcro for mounting the presentations on the display board. Display materials should be light enough (paper or light card stock) to be held on the display panels by the velcro. No pins, tacks, staples, tape or other method may be used for attaching presentation material to the display boards.

Locations for Printing Posters

You are welcome to print your poster yourself (e.g. printing power point slides and arranging them into a poster display). Alternatively, you can have your poster professionally printed. Below are some printing companies located near the St. George campus:

  • The Learning Achievement Centre
    525 University Ave., R5 (South of College Street)
  • The Printing House
    700 University Ave
  • Kinko’s
    505 University Ave.
  • UTposter
    360 Bloor Street West, Unit 505 (near Spadina)

Poster Judging Criteria

All students who present a poster at Research Day are automatically entered into the IHPME Research Day Poster Competition, for which prizes are awarded.  Posters are judged by a panel of IHPME faculty members.  Please remain near your poster to answer questions from the judges.  Posters will be adjudicated based on the following elements:

  • Objective/Research Questions/Hypotheses
    (i.e. Is the objective or aim of the study/work stated clearly?)
  • Importance/Rationale
    (i.e. Is the value or contribution of the study/work clearly articulated?)
  • Background – e.g. literature review, previous work, theoretical/conceptual framework
    (i.e. Is the context for the study/work clearly and adequately presented?)
  • Methods and Analyses (completed or proposed)
    (i.e. Are the methods and analyses described and explanation/rationale provided?)
  • Conclusion
    (i.e. Is there a clear and logical end to the information presented?  Are strengths and limitations adequately presented?)
  • Overall Presentation
    (i.e. Is the poster well organized with appropriate text size? Is the poster visually engaging? Is the presenter well prepared?  Does the presenter respond well to questions?)